Center for Collaborative Research and Community Engagement (CCRCE) Bylaws (4.15.19)
ARTICLE I: PURPOSE
Section 1. Mission Statement
The Center for Collaborative Research and Community Engagement (CCRCE) supports the creation of new knowledge through rigorous interdisciplinary research, scholarship, and respectful culturally aligned community engagement in New Mexico and beyond. The Center is committed to improving outcomes and holistic development of individuals along a continuum of learning, from birth throughout life. The Center provides a supportive and inclusive environment where faculty, students, and community members can pursue scholarly collaboration and engagement.
Section 2. Guiding Principles
- Research is equitable, accountable and transparent to individuals and communities who share and impart the knowledge.
- Research is a reciprocal, respectful, appropriately culturally aligned in a mutually beneficial process of engagement with communities and/or stakeholders.
- The Center recognizes that there are multiple factors beyond classrooms and schools that impact educational outcomes (e.g., historical, sociological, political, economic, linguistic, cultural, health and wellness).
- The Center recognizes the importance of diversity, equity, human rights, social justice, and cultural context in its work.
- The Center recognizes the importance of partnerships, both domestic and global, in developing solutions for the challenges faced by families, schools, and communities (e.g. urban, rural, indigenous, tribal).
- The Center recognizes and honors tribal nation sovereignty and practices conducting research.
Section 3. General Operations and Services
Senior Associate Dean for Research and Community Engagement / CCRCE Director provides oversight of the operations and administration of the Center and serves as Chair of the Advisory Board. The Chair will convene monthly meetings, and the Advisory Board will be available for urgent decisions as needed.
The Advisory Board will provide the COE Dean with recommendations regarding policies, operational guidelines, strategic directions and priority.
Services Provided by the CCRCE:
- Creates opportunities for networking and mentoring within and across disciplines and communities.
- Serves as a liaison between the Center and strategic and emerging partnerships.
- Supports innovative and promising faculty research through the incubation of cutting-edge
- inquiries and projects.
- Facilitates internal and external collaborations for research and community engagement.
- Provides expertise and support for the identification of funding and the development of
- proposals for College of Education faculty, centers, and graduate students.
- Offers post-award grant support including financial management, reporting, and public
- relations assistance with Shared Fiscal Services.
- Provides professional development training and other opportunities to enhance the research
- skills of COE faculty, students, and community partners.
- Provides professional development training and opportunities to enhance the knowledge and
- skills of in-service teachers and other professionals.
- Provides seed funding for early stage projects, faculty and student fellowships, and hosting of visiting scholars.
- Offers dissemination support through avenues including conferences, seminars, workshops, and publication subvention.
ARTICLE II: ADVISORY BOARD
Section 1. CCRCE Advisory Board
A. Advisory Board Membership
The CCRCE will be a standing committee and will consist of 11 COE voting members and 5 non-voting ex officio community members, and the Director of CCRCE serving in ex officio capacity. The Advisory Board will consist of 5 Department Faculty PIs, 4 Faculty-at-Large PIs, 1 Department Chair, 1 Category II Professional Services and Research Centers (e.g., representative from Institute for Professional Development or Family Development Program, or Institute for American Indian Education (IAIE)).
B. Election of Advisory Board Members
CCRCE Advisory Board Members are elected to serve a two-year term starting fall semester. Consecutive terms may be served if re-elected or unopposed during elections. Elections will be held in the Spring semester according to the following election cycle: Representatives from the Departments of Health, Exercise, and Sports Sciences; Individual, Family, and Community Education, and Teacher Education, Educational Leadership and Policy; the Department Chair representative, and the COE Category II representative will be held on even years. Elections for representatives from the Departments of Language, Literacy, and Sociocultural Studies and Special Education, and four COE Faculty-at-Large will be held on odd years. The 5 ex officio community members will be nominated by the Advisory Board every two years with two members on even years and three members on odd years. Tribal ex officio community members will be nominated by IAIE for CCRCE Advisory Board review and consideration.
C. Timeline for Advisory Board Elections
- A reminder to the COE Leadership Team for Call for Nominations will be made for Advisory Board representatives in January.
- A Call for Nominations will be made on February 1 (or next business day) each year and the call will be left open for a 3-week period. Note: Anyone nominating an individual for Advisory Board Representative shall obtain his/her approval and acceptance of the nomination.
- Voting of the nominated candidates will be held for COE eligible voting faculty for a 2-week period during April. The Director will work with the Advisory Board to conduct the electronic vote and all eligible voting faculty will receive the electronic ballot. Elected members will be announced at the Fall COE Faculty and Staff Retreat or prior to the meeting via email.
Section 2. Roles and Responsibilities
A. Chair (CCRCE Director)
- Preside over all meetings of the CCRCE Advisory Board, adhering to and utilizing Roberts Rules of Order to conduct effective meetings.
- With input from the Advisory Board, create the meeting agenda for distribution to each CCRCE Advisory Board member.
- Review the draft minutes prepared by CCRCE Staff prior to distribution.
- Be available to answer questions and consult with members of the CCRCE Advisory Board on issues of concern or interest.
- Attend COE Leadership Meetings and represent the CCRCE Advisory Board at functions/meetings.
- Meet with the Dean as needed to discuss issues relevant to CCRCE Advisory Board.
B. CCRCE Staff: The functions of the CCRCE Staff are to:
- Prepare the draft minutes taken at the Advisory Board Meeting.
- Advise the Chair of any carry over items to be added to the agenda before upcoming meetings.
- Prepare the calendar of meeting dates/times annually and submit for Chair’s approval.
- Obtain the final agenda from the Chair and send out the meeting notice and agenda to all Advisory Board prior to each Advisory Board meeting.
- Send out final minutes taken at the Advisory Board Meeting to all members after initial review and approval by Chair.
- Assist with preparations for Advisory Board Meetings.
C. Advisory Board Members
- Make recommendations for new and/or improved services provided by the Center.
- Evaluate the outcomes of the Center and make recommendations regarding new strategic opportunities and collaborative initiatives.
- Make recommendations regarding investment of Center indirect cost (F&A) revenue.
- Consider other charges made by the Chair.
- Ex officio members are not expected to attend all Advisory Board meetings. There will be one meeting each semester that will specifically include agenda items focused on Section 2 C a., b., d.
Section 3. Attendance at Meetings
Attendance by Advisory Board Members shall be required at all meetings. If a member is not available, he/she should inform the Chair.
Section 4. Replacement of an Advisory Board Member
If an unexpected vacancy occurs among CCRCE Advisory Board representatives, the Chair will ask the Advisory Board for nominations. The Advisory Board will identify a candidate to fill the vacancy and serve the remaining term.
Section 5. Removal of a Member
A member may be removed from the Advisory Board for unethical behavior, or for failure or inability to perform duties. Removal of a member requires an Advisory Board recommendation to the Chair. Prior to being sent for a vote, the removal of the member will be placed on a CCRCE Advisory Board Meeting agenda and discussed in the absence of the member in question. The member in question may make a statement at the CCRCE Advisory Board Meeting prior to being excused, if he/she chooses to do so.
Section 6. Special Committees
The CCRCE Advisory Board may, from time to time, establish special or ad hoc committees to carry out limited, specified business of the CCRCE. The charge to and makeup of such committees shall be stated at the time of formation. Such committees shall automatically go out of existence upon either the expiration date stated by the CCRCE at the time of formation or upon submittal to the CCRCE of the committee’s final report. Special Committees will be chaired by an Advisory Board member.
ARTICLE III: CCRCE ADVISORY BOARD MEETINGS
Section 1. Attendees
CCRCE Advisory Board meetings shall be open by invitation of the Chair to other individuals on an as needed basis, but will primarily only involve CCRCE Advisory Board members. Attendance of the meetings will be taken and will be reflected in the minutes.
Section 2. Regular Meetings
The CCRCE Advisory Board shall hold 8 meetings annually (4 Fall / 4 Spring). One meeting during each semester will be focused on Section 2 C a., b., d. The purpose of these meetings will be to discuss and/or take action on items to be presented to the Dean and COE Leadership Team. Minutes will be taken and action items will be communicated to the Dean and the COE Leadership Team via email or at the next regular COE Leadership Team. In addition, the Center Director will report action items to the COE Faculty Meetings.
Section 3. Special Meetings
The Chair may call a special meeting at any time. The call for a special meeting shall set forth specific items to be discussed. Business not specified in the call may not be discussed at a special meeting. Additionally, the Chair may elect to call a closed meeting of the voting faculty representatives of the CCRCE Advisory Board to discuss sensitive topics, as needed.
Section 4. Participative Decision Making
The approach to decision-making within the Advisory Board will be primarily by consensus. If consensus cannot be reached, decisions will be made by majority vote. Final decisions with budgetary and/or strategic initiative implications will rest with the Center Director and Dean of the COE.
Section 5. Agenda
With input from the CCRCE Advisory Board members, the Chair will prepare the agenda and for its timely distribution to the Advisory Board members before each regular meeting.
Section 6. Record of Attendance
The minutes of each meeting shall show the names of the members present and those excused.
ARTICLE IV: PARTNERSHIPS AND AFFILIATIONS
Section 1. Invitations and Responses to Requests
The CCRCE can put forth an invitation to affiliate for the purposes of collaborating on proposal efforts, co-hosting conferences, meetings, MOUs, and exchanges of researchers. The CCRCE can entertain invitations from other entities to affiliate with the CCRCE for similar purposes. The CCRCE Advisory Board voting members will discuss and recommend action for the Director of CCRCE and the Dean of COE for final decision.
A. Affiliation requests can include the following:
- Academic Department
- Academic Program
- Other UNM Center or Institute
- Non-UNM Entities
The CCRCE can put forth an invitation to participate as a Visiting Scholar. Visiting Scholars will be either unfunded or funded for no more than one academic year. An additional year can be considered and will go through a review process in adherence with all UNM policies and procedures (See Policy C60 in UNM Faculty Handbook). The CCRCE Advisory Board voting members will discuss and recommend action for the Director of CCRCE and the Dean of COE for final decision.
B. Visiting Scholars
The CCRCE can put forth an invitation to participate as a CCRCE Fellow. Fellows will be both unfunded and funded for no more than one academic year. An additional year can be considered and will go through a review process in adherence with all UNM policies and procedures (See Policy B2 in UNM Faculty Handbook). The CCRCE Advisory Board voting members will discuss and recommend action for the Director of CCRCE and the Dean of COE for final decision.
- Research and Tenure-Track/Tenured Faculty
- Professional Staff
- Community Representatives: Local, National and/or Global
ARTICLE V: AMENDMENTS TO BYLAWS
Section 1. Amendments
These bylaws may be amended after being presented to and voted upon by the CCRCE Advisory Board as outlined in Article V Section 2.
Section 2. Prior Notice
Proposed amendments of the bylaws must be reviewed by the Chair prior to placement on the CCRCE Advisory Meeting Agenda for action. No amendment to the Bylaws may be voted upon following the same meeting at which it is introduced. This provision may not be suspended.
ARTICLE VI: APPROVAL
These bylaws were originally approved by the CCRCE Advisory Board on March 4, 2019. The bylaws were approved by Faculty Governance on April 1, 2019, and COE Faculty voted to approve on April 22, 2019. They were approved by the COE Dean on April 25, 2019. (Subsequent changes and updates shall be referenced in this section)